Salary:$32–$35/hr + Super + Bonuses
Hours: 9am - 5pm Monday - Friday
Location: Keysborough
THE COMPANY
A well-established construction company with over 30 years of expertise in designing, building and maintaining customised food facilities and cool rooms is seeking a confident and versatile Administration Manager to join their team. Known for delivering end-to-end solutions tailored to client needs, the company has built long-standing partnerships across the food and beverage sector. This is a full-time role offering the chance to play a key part in a respected and collaborative team.
WHAT’S ON OFFER
- $32–$35 per hour + super, with bonus potential
- Full-time hours: Monday to Friday, 9 AM – 5 PM
- Supportive and friendly team that values mutual respect, initiative and honesty
- Variety in your day-to-day and real ownership of your role
- Opportunity to streamline systems and improve operations
THE ROLE
As Administration Manager, you’ll take the reins on all things operational in the office, supporting both construction activity and import coordination. Your responsibilities will include:
- Handling inbound calls and communicating with clients, suppliers, and site crews
- Creating and processing purchase orders and supplier invoices using MYOB
- Drafting and issuing client invoices
- Maintaining and updating job binders, SWMS, inductions, and tender documents
- Coordinating inventory orders and overseeing materials tracking
- Using Excel for data entry, project tracking, and internal reports
- Organising and improving office systems, including database clean-up and streamlining
- Supporting marketing and social media content
- Reporting directly to the Director, and working closely with the Assistant
ABOUT YOU
You’re someone who brings structure to chaos, keeps people on track, and gets the job done. Ideally, you’ll have:
- Experience in administration or office management, ideally in construction or trade
- Strong skills in MYOB and Excel
- A confident, calm approach when dealing with trades, suppliers, or clients
- A knack for identifying inefficiencies and improving systems
- Some exposure to importing or freight logistics - not essential, but a plus
- Clear communication skills, good judgement, and a practical mindset
- Based in South-East Melbourne and available for full-time, on-site work
HOW TO APPLY
If you’re looking for a stable, hands-on admin role where your experience is truly valued, we’d love to hear from you.
Send your CV to James.Roberts@fetchrecruit.com.au or call/text 0481 279 255 for a confidential chat.
